Latin abbreviations are not recommended when writing plain English so they should be avoided in bid and tender documents. Instead of writing ‘e.g.’ simply put ‘for example’. If you think you need to use ‘i.e.’ (meaning ‘that is’), perhaps you should have explained yourself more clearly in the first place.
Microsoft Word has excellent functions which allow you to see the readability scores of your tender responses. These can be found in the “check document” option, once preferences have been set in “settings / options / proofing”. In general, sentences should be kept as short as possible, using simple words and written in the active … Read more..
The first sentence in each section of your bid should grab the reader’s attention and make them want to read on. To do this, work out “what” it is they want and “why” they want it. This will show that you have been listening to their requirements and are not just trying to promote yourself … Read more..
It is worthwhile remembering that Latin is not widely used in many workplaces. When writing tenders and bids, make the text easier to read and avoid potential misunderstanding by avoiding Latin words and abbreviations. There are English alternatives to all the commonly used ones such as “per diem”, “quid pro quo”, “i.e.” and “e.g.”
Subheadings are helpful for readers who are trying to digest large quantities of text. The subheadings should provide signposts which summarise the contents of the sections which follow. Try to use informative and/or positive titles such as ’24 Week Programme with 10% Contingency’ or ‘Experienced Project Team’.
We all know that long-winded and rambling responses are not going to score well. Evaluators like succinct, well-structured answers that describe the service or process and the benefit it will deliver along with addressing any possible concerns they may have. To do this you must provide adequate detail and not over-condense a response so that … Read more..
It is important that you convey a positive tone in your bids and tenders. As an example, instead of simply highlighting everything that is NOT included in your offer, try to find a way of being less negative. You could insert a table of responsibilities showing the separate client and supplier activities.
The words you use when writing a bid will result in a certain impression being created when it is read. Factually identical statements can be expressed in different ways so select the one which meets your objective. For example, will your telephone helpline “remain open until 8pm every night” or will it “close at 8pm … Read more..
Many ITT documents contain word or page count limits and these often seem prohibitively low. The temptation can be to squeeze as much text into the available space as possible or to bend the rules by over-using graphics. Where limits have been given they should be accepted in the spirit they are intended and your … Read more..
Good use of paragraphs will help improve the readability of your writing. Remember that each paragraph should contain information about one topic; multiple topics will require multiple paragraphs. The length of the paragraphs will vary but shorter ones tend to be easier to read than longer ones, particularly when they contain detailed information.