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Tendering Top Tips

Readability

Microsoft Word has excellent functions which allow you to see the readability scores of your tender responses. These can be found in the “check document” option, once preferences have been set in “settings / options / proofing”. In general, sentences should be kept as short as possible, using simple words and written in the active … Read more..

Latin

It is worthwhile remembering that Latin is not widely used in many workplaces. When writing tenders and bids, make the text easier to read and avoid potential misunderstanding by avoiding Latin words and abbreviations. There are English alternatives to all the commonly used ones such as “per diem”, “quid pro quo”, “i.e.” and “e.g.”

Positive

It is important that you convey a positive tone in your bids and tenders. As an example, instead of simply highlighting everything that is NOT included in your offer, try to find a way of being less negative. You could insert a table of responsibilities showing the separate client and supplier activities.

Paragraphs

Good use of paragraphs will help improve the readability of your writing. Remember that each paragraph should contain information about one topic; multiple topics will require multiple paragraphs. The length of the paragraphs will vary but shorter ones tend to be easier to read than longer ones, particularly when they contain detailed information.