Microsoft Word has excellent functions which allow you to see the readability scores of your tender responses. These can be found in the “check document” option, once preferences have been set in “settings / options / proofing”. In general, sentences should be kept as short as possible, using simple words and written in the active … Read more..


When a tender asks for CVs, the evaluators are likely to want a reasonably detailed narrative about each key person. A CV should describe the person’s skills as well as their qualifications.  It should show their client-related achievements as well as the roles they have undertaken. This information illustrates the person’s ability to perform well, … Read more..

Pricing Structure

Beware of providing too much detail in the commercial section of your proposal. If you give a breakdown of the price, the buyer may try to haggle over hourly rates or deselect key parts of your service. To avoid allowing them to negotiate on individual items, simply offer an overall price for the whole project.

Market Intelligence

It can be worthwhile monitoring public sector portals, even if you do not want to bid for the jobs. You will find out which companies have been awarded contracts, allowing approaches to be made for partnership working. It is also possible to gather market intelligence such as details about which technology areas are receiving funding.

Embedded Videos

There is no definitive answer to whether it is advisable to embed video clips in your tender or bid. You should seek guidance from the individual buyer because there are differing views, even within the same industry sector. If you do add clips ensure they are directly relevant to the response, as generic marketing material … Read more..


It is worthwhile remembering that Latin is not widely used in many workplaces. When writing tenders and bids, make the text easier to read and avoid potential misunderstanding by avoiding Latin words and abbreviations. There are English alternatives to all the commonly used ones such as “per diem”, “quid pro quo”, “i.e.” and “e.g.”

Executive Summary

An executive summary is a key part of any bid, proposal or tender document. Try to write text which conveys your key messages with an upbeat tone rather than merely summarising the contract. Having read the executive summary, the evaluator should know why you are the best company for the job.