When things are getting a bit fraught in the final stages of a tender submission, it is easy for document control to slip. It is vitally important that you maintain naming conventions and filing standards to avoid mishaps. Set up your systems at the outset and ensure everyone adheres to them to avoid overwriting, incorrect … Read more..
If your bid team is working remotely it can be very difficult to maintain momentum and motivation. While interruptions are not ideal, it is essential that you all stay in touch and bounce ideas around to achieve consistency in the response. Think about the ways you would communicate in the office and try to replicate … Read more..
When you receive invitation to bid documents from a client it can be tempting to skim through them, particularly if there are numerous files. The danger of doing this is that you miss a requirement and therefore are not compliant in your final response. Examples of things which are easily missed include tender declarations, community benefit … Read more..
Good bid managers have many of the same traits as effective project managers. They know how to set deadlines and adequately resource their project but they are also aware of other business demands. While tendering does have a high strategic importance, it is sometimes necessary to juggle priorities and be flexible.
Increasingly, clients are evaluating potential suppliers during a presentation interview, rather than just by their written submission. To prepare for interview you should think about the areas which are likely to concern the client and decide how to address them. This will ensure you are ready to answer any difficult questions and can have relevant … Read more..
When a tender asks for CVs, the evaluators are likely to want a reasonably detailed narrative about each key person. A CV should describe the person’s skills as well as their qualifications. It should show their client-related achievements as well as the roles they have undertaken. This information illustrates the person’s ability to perform well, … Read more..
There is no substitute for having people who know what they are talking about contribute to tenders. While it can be tempting to allow busy technical people to get on with their ‘day job’ or ‘fee earning work’, it is a false economy to omit them from bid writing tasks. Winning work is vital to … Read more..
In terms of objectives, there is a difference between asking senior staff to review a tender and asking them to approve it. ‘Review’ implies that constructive feedback will be given, leading to content changes, while ‘approval’ relates to financial sign-off and risk evaluation. A good bid manager will ensure each stage is allocated to the correct people, at the … Read more..
A good bid process is easily understood by all staff and is adhered to in all departments. It should capture the steps needed to take the bid from initiation through production and approval, on to the final wash-up and tracking. As with all processes, it should be reviewed annually to ensure it is fit-for-purpose and … Read more..
It is sometimes necessary to create a CV which suits the client’s requirements for a role. As an example, you may need an Account Manager but don’t have that role within your company so will have to adapt a CV from a Sales Manager. Ensure their CV highlights all their relevant Account Management experience and … Read more..