Tips and advice on improving your bid process to reduce time input and produce higher quality and more effective bids.
An executive summary is a key part of any bid, proposal or tender document. Try to write text which conveys your key messages with an upbeat tone rather than merely summarising the contract. Having read the executive summary, the evaluator should know why you are the best company for the job.
If you have well written quality and technical sections in your tender, you will hold a stronger position if the client wants to negotiate on price. The narrative sections of a bid describe the value of your offering. If the client wants you to reduce your price, you can respond by asking which added-value aspects … Read more..
A review often identifies sections which are unclear or have been missed so it is therefore a vitally important stage in the bid process. Despite this, many companies allow the review period to be compressed or even omitted due to pressure of time. Ensure reviews are correctly prioritised and adequate resources are allocated to them.
Some clients are now happy to receive video files within bid and tender submissions. However as the majority of tenders are still evaluated in hard copy, you need to ensure that they will be accepted before sending them. If you do include videos, make sure the contents are relevant and tailored to the contract.
It is a common myth that companies can no longer provide CVs in tenders due to data protection regulations (GDPR). This arose from inaccurate interpretation of the requirements, combined with unwieldy company processes. CVs can give you competitive advantage so challenge internal rulings and ensure they can continue to be used.
It is usual for a client’s tender to include a specification for the services they require. When writing your response, it is important that you refer to this specification, or elements of it. This shows that you are tailoring your solution to their requirements and not simply giving them an ‘off-the-shelf’ service.
Inserting pages of very detailed terms and conditions to an otherwise concise bid can create a very negative impression with the client. Although it depends on the sector in which you work, it is rarely a good idea to append these to a proposal. It is more common to wait until the client is interested … Read more..
When writing a winning bid, you need to justify the price you intend asking. Delivering the client’s stated requirements will only command an average price; to charge more you must describe what else they will get. This can be anything the client values and might cover areas such as risk-avoidance, increased scope or exemplar service.
When pitching for work, there are different names for the documents you produce: these include tender, proposal and bid. A tender usually responds to specific questions as part of a rigid procurement process, while a proposal or bid tends to be more flexible in structure and format. There is no finite definition for each term … Read more..
The later stages of some projects cannot be defined either in terms of technical scope, resource or price until the earlier stages are complete. When tendering for this type of project, it is important that you reduce the uncertainty to the buyer as much as possible. While it is important that you retain flexibility for … Read more..
