A good filing system will help you access material quickly. This is best set up as soon as a tender has been completed. All draft material should be discarded and only good copies retained. These should be filed under meaningful names in relevant folders. It is important to ensure that other people in your company are aware of the filing system and use it effectively.
Tender material should be recycled whenever possible because this is an efficient use of your resources. To reuse it successfully, however, you must check the relevance of the material to the new tender, and ensure it is tailored to the requirements of the new customer.