There are several tests which gauge the readability of a document. These include Flesch-Kincaid, ARI and Coleman-Liau.
A sentence which runs over several lines may be grammatically perfect but is likely to be unnecessarily complex and include several sub clauses which mean the reader has to concentrate extremely hard to understand the meaning and thus increase the chance that they will stop reading before they reach the full stop at the end of the sentence.
When it comes to proposals, no-one is impressed by big words and complex sentence structures.
There may be times when you have to include a negative topic in a proposal. An example of this might be poor accident statistics.
Try to maintain a high enthusiasm level when writing bid and proposal documents. The tone of a document comes directly from its writers and it is very difficult to disguise the writing of a weary or frustrated author.
If you provide reviewers with clear guidelines, they are more likely to give you meaningful feedback.
Does your finished document resemble a Christmas cracker which generates lots of excitement but actually contains a bad joke?
Consider the customer’s reaction if your main tender document is friendly, collaborative and helpful but your cover letter is formal, contractual and inflexible.
Text should be clear, concise and meaningful. Read what you have written and ask yourself:
People involved with tender writing must have a good grasp of punctuation and grammar.