In terms of objectives, there is a difference between asking senior staff to review a tender and asking them to approve it. ‘Review’ implies that constructive feedback will be given, leading to content changes, while ‘approval’ relates to financial sign-off and risk evaluation. A good bid manager will ensure each stage is allocated to the correct people, at the … Read more..
While it is important that a document is well presented and looks attractive, do not work on this aspect at the expense of producing strong content. What you write must be compelling, address all parts of the client’s requirements and clearly describe the benefits of your offering. Good content may partially offset poor presentation but the reverse is … Read more..
When you are asked to describe your methodology in a bid, it can be tempting to provide extensive detail about your processes. Remember, the evaluators may not all understand what you are delivering. If you describe the benefits of your methodology as well as giving evidence of what it has achieved in the past, you are more … Read more..
A good bid process is easily understood by all staff and is adhered to in all departments. It should capture the steps needed to take the bid from initiation through production and approval, on to the final wash-up and tracking. As with all processes, it should be reviewed annually to ensure it is fit-for-purpose and … Read more..
Writing bids and tenders is time consuming and can be quite stressful. If you project manage the process, you will reduce the likelihood of unwelcome surprises regarding availability of resources. It helps to know how much time each task will take e.g. drafting a four page reply or reviewing a method statement, so that you … Read more..
If you are producing a proposal for which there is no given structure, spend time planning before you start writing. You need to decide on the sections you will use, the order in which they will appear and the relative length of each. These decisions will save a lot of restructuring time later on and … Read more..
Before deciding to proceed with a tender, it is sensible to review the scoring criteria and think about the likely competitors. Buyers often weight the scoring towards the areas they feel are most important. This gives you valuable information which can link to your likelihood of success. If you are not as strong as your … Read more..
If you think of innovation as a new idea, device or method in this situation, you will find it easy to identify examples which can be written into a bid. In the context of tendering, ‘new’ means not expected, or not the normal. It does not have to be newly created or invented. A good … Read more..
The quality section of a bid usually includes areas such as methodology, H&S, sustainability, people, credentials and experience. When writing these it is important that you make it non-generic, consider different reader types, describe benefits, include proof and ensure it is a pleasure to read as well as encompassing a win theme. Above all though, … Read more..
The Quick Quote facility allows buyers to ask for quotes for low value/low risk procurement without the need to go through a full tendering process. To be considered for a Quick Quote invitation, you need to register with Public Contracts Scotland as a supplier. This is open to suppliers from all countries. Pay particular attention to … Read more..